SimGHOSTS 2018 USA Conference July 31st - August 3rd, 2018

Connecting industry leaders to the world’s largest organization of healthcare professionals utilizing simulation technologies with our 8th annual North American event.



Exhibitor Prospectus & Sponsorship Opportunities

Save the date to join us next July 31st - August 3rd! This specialized hands-on conference is a unique training meeting which allows for direct vendor engagements with the real “end-users” of simulation-based technology. Join this international technical-based professional medical simulation community to train and showcase your products/services through exhibitor hall tables and/ or direct hands-on class experiences.  

For the past seven years, SimGHOSTS has continued to expand support of the international community of Simulation Technology Specialists and healthcare simulation technology users through global annual hands-on training events and online resources. Our 2017 USA event hosted by WakeMed Center for Innovative Learning was a rousing success which brought together over two hundred simulation champions from around the world.

Now entering its eighth year, The Gathering Of Healthcare Simulation Technology Specialists (SimGHOSTS) 501(c)(3) organization is responding to constant requests to continue our annual USA event at the brand new University of Tennessee Health Science Center (UTHSC): Center for Healthcare Improvement and Patient Simulation (CHIPS).


About SimGHOSTS:


Our mission is to empower the growing international community of healthcare professionals utilizing simulation technology to improve patient outcomes through our hands-on training events, online resources, courses, research, and professional development support.

Since starting out of the Clinical Simulation Center of Las Vegas in 2011, SimGHOSTS has provided almost a dozen international annual hands-on training events around the world and supported thousands of online subscribers with digital networking and resources.

A key strategy in achieving our mission is to connect the world’s growing population of simulation technology professionals. The SImGHOSTS leadership has continued to engage in relationship building with organizations inside and outside the United States. We are now affiliated with HIMSS, ASPiH, Simulation Australasia, SSH, INACSL, PSMF, SimONE, PASSH, and IPSS.

Why should you join us in 2018?

Part-time/full-time Sim Techs and other simulation staff are the primary operators or ‘end-users’ of simulation based technology and are quickly becoming the defacto program representatives regarding all future simulation-related technology purchases. While learners engage with the devices, it is the technical team that installs, setup, operates, maintains, repairs, and replaces such technologies.

85% of SimGHOSTS participants surveyed say they have “strong” or “primary” influence and/or responsibility for “technology-based equipment purchase decisions for their simulation labs”. SimGHOSTS provides an opportunity for medical simulation based vendors to directly engage with the new and experienced end-users of this emerging industry to demonstrate and/or train your products and services.

Your sponsorship directly goes to increasing the community support provided by SimGHOSTS. Our goal is not to maximize revenue but rather, after covering operations and growth costs, maximize value for both attendees and vendors. The following are some of the benefits available to your company through sponsorship of the SimGHOSTS event:

  • Discuss and demonstrate your products/services to an expected attendance of over 200 simulation and serious games professionals from around the world.

  • Provide direct hands-on training to those who are responsible for the utilization of your products/services. The primary goal of SimGHOSTS is to provide technical hands-on training in product operation, maintenance & repairs.

  • Gain access and engage with critical discussions the technical community is having about your products/ services. SimGHOSTS goes beyond one-on-one networking by also providing vendors opportunities to gain constructive technical feedback through sessions, attendee surveys, and online discussions.

  • Gain discounted access to our new Vendor Council to continue the technical conversations and online marketing of your products throughout the year.

  • Expand beyond the in-person meeting with HD-recorded content distributed to our global online community. Key sponsored SimGHOSTS sessions are recorded (and/or live-streamed) for the international sim champ community, providing long-term support and advertising to the community.

  • Build relationships with your customers by selecting a Gold or Platinum sponsorship and supporting the opening keynote & reception, competitions in technical achievement or innovation, or plenary sessions highlighting success stories.

Previous SimGHOSTS Exhibitors we THANK YOU and look forward to your participation in 2018!

Benefits and Pricing for 2018

SimGHOSTS is dedicated to expanding the technical training and networking opportunities between our international community and key industry partners. To that end, our leadership has carefully reflected on vendor feedback from previous events and online campaigns in order to continue to improve quality and efficiency. But -- great news! Pricing is exactly the same as 2017!



  • As before, the sole Platinum Sponsor will gain the largest exhibit and marketing presence, along with sponsorship of the keynote address and opening reception networking event. To encourage the development of strong customer relationships and product knowledge the Platinum sponsor will be able to provide three training courses or product demonstration sessions throughout the agenda.
  • Three Gold Sponsorships will allow for a large exhibit presence with considerable marketing presence, as well as sponsorship of one of the two plenary general audience sessions. As well, Gold Sponsors are empowered to provide one training course or product demonstration sessions in the agenda.
  • Silver Sponsors will enjoy increased marketing, exhibit table space, and one educational or product demo course during the agenda. 
  • Bronze sponsors continue their opportunity to engage the audience in the exhibit hall area, and are listed on the website.
About the Host Location:

The Center for Healthcare Improvement and Patient Simulation (CHIPS) is a world-class, 45,000-square-foot, standalone simulation facility located at the University of Tennessee Health Science Center (UTHSC) in Memphis. CHIPS is dedicated to improving healthcare training and positively affecting patient safety. Students from the six colleges at UTHSC – Dentistry, Graduate Health Sciences, Health Professions, Medicine, Nursing, and Pharmacy – participate in activities at CHIPS. CHIPS is also a resource to UTHSC residency programs and UTHSC’s local clinical partners.

As the flagship statewide, public, academic health system, the mission of the University of Tennessee Health Science Center is to bring the benefits of the health sciences to the achievement and maintenance of human health, with a focus on the citizens of Tennessee and the region, by pursuing an integrated program of education, research, clinical care, and public service. Employing more than 6,000 people on its faculty, staff and not-for-profit corporation faculty practice groups, UTHSC contributes more than $2.7 billion to the economy of Tennessee.

In 1911, the University of Tennessee launched its Memphis campus, dedicating it solely to health science education and research. Seed programs in medicine, dentistry and pharmacy quickly flourished, and within a few short years, new programs were initiated in health professions, graduate health sciences and nursing. Each of those programs grew to become a college in its own right.

Additional Information:

Due Dates for Vendors:

Selected sponsorship packages are not guaranteed until full payment is received. Holds are NOT AVAILABLE, only online registrations will count towards participation. Package selections, marketing materials, and course abstracts are due by March 1st, 2018. PAYMENTS ARE NOW DUE WITHIN 30 DAYS OF REGISTRATION, with late registration after July 1st 2018 due within 5 business days!


Opportunities are extended to previous annual sponsors in order of support level. After that all opportunities are provided on a first come, first serve basis.

This year vendor registration continues to take place online with automatic credit card or offline payment invoice creation. Vendors will be sent the registration link in-order of previous support and made aware of priority deadline opportunities.


Notification of cancellation by June 15th, 2018 provides 75% refund ONLY!

No refunds on or after June 17th, 2018!


Contact Kirrian Steer, SimGHOSTS Operations Manager for more information at:

Tentative Exhibit Schedule:

All lunches & breaks will be served in the exhibit area in the 3-day program as well as tea/coffee at the start of the day for approx 30 minutes for attendees.

Higher Tier Sponsors will introduce and speak during their special sponsorship activities.

Tuesday July 1st

Pre-Conference Workshop Day

Vendor Setup for Exhibitor Tables and/or Training Courses 9:30AM - 5PM. Registration and badge pickup. All exhibit booths must be set up by 5:00 PM.

Wednesday August 1st

Conference Day 1

8AM - 5:30PM Exhibit hall open at break/meal times.

Opportunity to teach hands-on workshop recorded for website.

6.30PM - 9.30PM Platinum Sponsor Evening Opening Reception Location TBD

Thursday August 2nd

Conference Day 2

8AM - 4PM Exhibit Hall Open at morning break and lunch times.

Opportunity to teach hands-on workshop recorded for website.

Vendor tear-down: 3 PM

Complete conference schedule will be posted by March 15, 2018.


What comes with exhibitor space?

The exhibitor hall space is located in a prime location for all attendee sessions. All meals will be served from this space, which will hold all exhibit tables and some seating. Access to electrical power will be provided to all allotted exhibitor tables, as well as a chair for every registered vendor attendee. Wifi will be available at the venue but we recommend bringing your own hotspots for backup. Please note table linens are not provided.


Where do I ship my booth materials?

Detailed shipping information and instructions will be made available after vendor registration.


Where are the official accommodations?



Is there a discount for non-profit organizations to attend SimGHOSTS?

Yes, email us at: to learn more.


Vendor Specific Questions?

Contact us for more information at: